The Articles of Association of the German Association for Aligner Orthodontics e.V.
I Name, Place of Business, Objective andMissionof the Association
Art. 1 Name and Place of Business
1. The Association shall be named the German Association for Aligner Orthodontics and shall be recorded in the Register of Associations. The notation e.V. (Registered Association) shall follow the entry.
2. The place of business of the German Association for Aligner Orthodontics shall beStuttgart.
Art. 2 Objective and tasks
1. The objective and tasks of the Association shall be training and further education in the field of treatment using clear plastic splints (aligners) and the promotion of research in this field. In addition, there shall be contact with adjacent disciplines at home and abroad.
2. The Association does not seek profits and solely and directly pursues non-profit objectives in the sense of the “tax-privileged purposes” section of the tax code. The means of the Association may only be used for the purposes defined in the Articles. Members of the Association do not derive benefits from the funds of the Association. Upon resignation, members are not entitled to the assets of the Association. No individual shall derive benefit from expenditures alien to the purposes of the body corporate or by disproportionately high remuneration. The Association operates for the public good and does not pursue its own economic purposes. In the event of the dissolution of the Association or elimination of the purposes stated in Art. 2.1, the assets of the Association shall be passed to the "German Orthodontic Society e.V.", which shall use the assets exclusively and directly for non-commercial, benevolent or religious purposes.
3. Once legal requirements allow, the Steering Committee shall apply to the tax authority responsible for recognition of the Association as a tax-privileged entity.
Art. 3 The above-mentioned tasks of the German Association for Aligner Orthodontics are achieved by:
1. Holding scientific conferences
2. The establishment and promotion of study groups for special areas of research in treatment using clear plastic splints (aligners). The research findings will be published in professional orthodontics journals and on the website of the German Association of Aligner Orthodontics in a timely manner.
3. The establishment of the presence of the German Association of Aligner Orthodontics on the Internet.
4. Advising and supporting dental and medical organisations and institutions within the public healthcare system.
5. The promotion of training and continuing education in the area of treatment using clear plastic splints (aligners) through education and training programmes.
6. Co-operation with professional national and international associations.
Art. 4 Becoming a member
1. Membership is open to all orthodontists or orthodontic residents who are prepared to assist in the tasks of the Association. Graduation equivalent to a specialist dentist is a prerequisite for membership. Applications for membership should be submitted in writing to the Steering Committee. The Steering Committee shall decide unanimously at its own discretion concerning admission. Rejection of the membership application shall not require explanation.
2. A sustaining member may be any adult or legal person who desires to support the Association and its endeavours financially. The Steering Committee shall make a unanimous decision concerning the written application.
3. International orthodontists and representatives of other disciplines who have attained special merits in the speciality of aligner orthodontics may be designated as corresponding members. Members are designated as such by unanimous decision of the Steering Committee.
4. Individuals who have made particularly outstanding contributions to the Association may, on the recommendation of a member, be designated as Honorary Members. Members are designated as such by unanimous decision of the Steering Committee.
Art. 5 Termination of membership
Membership shall terminate:
1. Upon the death of the member.
2. Upon resignation at the end of the year. The resignation must be submitted in writing to the President.
3. By exclusion by the Steering Committee:
For dues in arrears by the end of the year despite reminder.
If the conditions in Art. 4 are no longer satisfied.
Art. 6 Rights and obligations of members
1. All members are entitled to make use of the services of the Association.
2. All members are entitled to participate in the General Meeting.
3. Voting rights are held by members under Art. 4.1 only.
4. Payment of the membership fee is due by 1 January of each year by direct debit.
5. All members are obligated to safeguard the interests of the Association.
III The Bodies of the Association
A) The General Meeting
B) The Steering Committee
C) The Joint Committee
Art. 7 The General Meeting
1. A General Meeting shall be held at least once every 2 years, as a rule on the occasion of the scientific conference. The President shall notify members of the General Meeting in writing or by e-mail at least 5 months in advance and shall include information concerning the venue, date and agenda.
2. The President shall convene an Extraordinary General Meeting at the written, reasonable request of at least 1/3 of the members. Invitations to the Extraordinary General Meeting shall be made within 4 weeks of receipt of the relevant request. The Extraordinary General Meeting shall be held not earlier than 2 and not later than 4 months following the dispatch of the invitations.
3. Each General Meeting duly convened under section 1 shall constitute a quorum without regard to the number of members attending.
4. The functions of the General Meeting shall be governed by the rules of procedure.
5. A resolution shall be passed by a simple majority of the voting members present. By way of exception, any amendment to the Articles of Association shall require the approval of 2/3 of the voting members present. Dissolution of the Association shall require a 3/4 majority vote.
6. Minutes of the decisions of the General Meeting shall be kept and signed by the Secretary.
Art. 8 The Steering Committee
1. Within the meaning of Art. 26 of the German Civil Code (BGB), the Steering Committee shall consist of:
A) the President
B) the Vice President
C) the General Secretary
Each shall have the sole right of representation. Within the Association, the following is determined: Legal transactions with a transaction value of more than €3,000 are only binding for the Association if the approval of the Joint Committee has been granted for this purpose.
2. Election of the Steering Committee
A) The Steering Committee shall be elected by the General Meeting for a term of 4 years. The rules of procedure shall govern exceptions to the term of office. A resolution concerning the discharge of the Steering Committee shall be passed prior to the election of new members to the Steering Committee. The term of office of members of the Steering Committee shall terminate upon the election of their successors.
B) The Steering Committee may be elected as a whole by block election.
3. Tasks of the Steering Committee
A) The Steering Committee shall conduct the business of the Association unless this is reserved to the General Meeting.
B) The President shall chair the meetings. The Vice President shall represent the President if the President is unable to attend.
C) The General Secretary shall be responsible for the management of the budget. He shall authorise the payments to be made in consultation with the President. He shall keep an account of all revenues and expenditures and shall make give account of the same at the General Meeting. The accounting records shall be audited each year by an appropriate auditing authority. The auditor's report shall be presented before the decision to discharge the General Secretary.
4. Should a member of the Steering Committee resign before the end of his term, a new member of the Steering Committee shall be elected at the next General Meeting. The term of office of the new member of the Steering Committee shall expire on the date on which the term of office of the resigning member would have expired.
5. The Steering Committee shall constitute a quorum where at least 2 members, including the President, are present. Should the President be unable to attend, the Vice President must be present. Voting is by simple majority of the votes cast. In a tie, the President shall cast the deciding vote.
6. The Steering Committee may delegate management of the ongoing business to a Managing Director. The Steering Committee shall be authorised to grant the Managing Director full powers to represent the Association legally within his areas of responsibility.
Art. 9 The Joint Committee
1. The Joint Committee shall consist of:
A) The Steering Committee
B) a Science and Research Officer
C) a Public Relations Officer
D) an Organisation and Communications Officer
E) the Conference President
2. Election of the Joint Committee
A.) The Joint Committee is elected by the General Meeting.
B) Exceptions to the term of office are governed by the rules of procedure. Before election of new Joint Committee members, a resolution about the discharge of the Steering Committee is passed. The term of office of Joint Committee members ends with election of their successors.
C) The Joint Committee may be elected by block election.
3. Tasks of the Joint Committee
The Joint Committee shall support the Steering Committee in managing the Association.
IV Fees and Costs
Art. 10 Dues
1. Payment of membership dues is required. The Steering Committee shall determine the amount of the annual dues. Corresponding and honorary members are exempt from payment of dues. The Steering Committee shall be authorised to reduce or waive the amount in individual cases.
Art. 11 Costs
The members' activity on behalf of the Association is voluntary. Expenses may be reimbursed.
Art. 12 Fiscal year
The fiscal year shall be the calendar year.
V Supplementary Provisions
Art. 13 Rules of procedure
The Association shall adopt rules of procedure.
Art. 14 Dissolution
Dissolution of the Association shall take place in accordance with Art. 7. The petition must be made in writing to the Chairman by 1/3 of the voting members and personally signed by each petitioner at least 8 weeks prior to the next General Meeting.
The content of the above-mentioned Articles of Association was adopted at the foundation meeting on 23 November 2007.
Amended on:4 October 2008